Formatting paragraphs in Microsoft word

Formatting paragraphs in Microsoft word is very easy task. Read this blog carefully to make your journey fast in formatting paragraphs. Before proceed to this blog, I recommend you to read the previous blog.

Text alignment using formatting paragraphs in Microsoft word

Follow the following steps to align the text left, center and right of the page.

1. Select the paragraph.
2. Click on home menu.
3. Go to the paragraph tool.
4. click on the type of alignment you want.

Example

left alignment

This is an example to show how you make text alignment in your word file. There are four alignment such as left, center, right and justify.

Center alignment

This is an example to show how you make text alignment in your word file. There are four alignment such as left, center right and justify.

right alignment

This is an example to show how you make text alignment in your word file. There are four alignment such as left, center, right and justify.

Justify alignment

This is an example to show how you make text alignment in your word file. There are four alignment such as left, center, right and justify.

Bullets

You can add bullets when you want to list down some list items. To do this follow the following steps.

1. Click on the home menu.
2. Go to the paragraph tool.
3. Go on the top left corner of the paragraph tool.
4. Click on the down arrow icon that has three dots and lines. It looks as follows.

5. Select the bullet type you want to add in your list item.

Example

Using Microsoft word, we can do the following activities:

• Writing file
• Editing file and
• Reading file

List Numbers

You can add listing numbers when you want to list down some sentences in using numbered list. To do this follow the following steps.

1. click on the home menu.
2. go to the paragraph tool.
3. click on the down arrow icon that has three consecutive numbers and lines. It looks as follows.

Example

Using Microsoft word, we can do the following activities:

1. Writing file
2. Editing file and
3. Reading file

Vertical Spacing (Line spacing)

You can choose how much space is appear between line of sentences or between paragraphs. select the line or paragraph you want to make line spacing.

Steps

1. Click on home menu.
2. Go to paragraph tool.
3. Click on the down arrow near the vertical line that has top and bottom arrow as shown below.

Example

Indentation

You can increase indent by moving the paragraph far from the left margin of the page or you can decrease the indent by moving the paragraph closer to the left margin.

Steps

1. Click on home menu.
2. Go to the paragraph tool.
3. To decrease the indent, click on the left arrow icon that has some lines.

Sorting

Sorting used to sort the listed text alphabetically ascending or descending order.

Steps

1. Select the listed text.
2. Click on home menu.
3. Go to paragraph tool.
4. Click on the icon that has capital A and Z with down arrow as follows.

Example

Not ascended

• Kebede is going
• Abebe is coming
• We are awesome
• Bay is beautiful

Ascended

• Abebe is coming
• Bay is beautiful
• Kebede is going
• We are awesome

Paragraph background color

You can fill the background of the paragraph with color you want.

Steps

1. Select the paragraph.
2. Click on home menu.
3. Got to paragraph tool.
4. Click on the color fill icon as shown below.

5.Then your paragraph background will fill as your color selection

Example

Customize table border

If you have table inside your document, you can add or remove the border of your table using the following steps.

1. Select the table.
2. Click on home menu.
3. Go to the paragraph tool.
4. Click on the down arrow of grid line as shown below.

5. Then you can select what side of the table is to be bordered.

Example

Column 1	Column 2	Column 3	Column 4

Thank you for reading!!!